Calendar

Different than a “Schedule”.

A “Calendar” subscription is purchased for each business physical location. For example: If a restaurant owns two locations, they will need to purchase a “Calendar” for each location. As they are purchased, they are named Calendar01, Calendar02, etc in your subscriptions list found in MyAccount.

Each Calendar subscription comes with ONE “schedule”. You can add schedules to a calendar, often done to control visibility and manage teams within that business physical location. Control visibility by worker type, event/project, department and/or skill level.

To see examples of how this could be used in your business, go to the Business Category page and choose the category that best fits your business. Lots of ways this can be used!!

If your business sends workers out to different job sites, but you only have one physical business location, you only need ONE Calendar subscription.

Schedule

Different than a calendar.

Schedules are used to control visibility. You can have multiple schedules under one Calendar. Calendars are physical business locations. Each location has it’s own subscription called a Calendar. If you have more than one physical business location and purchase a Calendar for each, they will be names Calendar01, Calendar02, Calendar03, etc. Within each Calendar (aka physical business location), you can have multiple schedules. Open Shifts are posted in schedules. Schedules are how you control which SubWorkers see which open shifts.

The only subworkers that see your schedules are those you have approved and have sent a request to us to add them to a specific calendar/schedule.

Control visibility by worker type, event/project, deparment and/or skill level. See the Business Category page that best fits your business for examples on how you can use schedules.

Your schedules will come with a standard set of fields to be completed to post an open shifts. You are able to add custom fields to your open shifts that communicate your expectations better to subworkers. Learn more under the “Open Shifts” definition.

Team Calendar

This calendar will show all of your locations and all of your schedules. You will see both open shifts and shifts that have been picked up in each schedule.

InProgress Calendar

This will show all shifts that are currently in-progress at the time the user is looking at it.

SubRoster

This will show all SubWorkers that have worked for the Employer. Based on the dates chosen and the calendar/schedule chosen, it will show what SubWorkers can see the open shifts on that calendar/schedule.

ShiftGroups

ShiftGroups are a series of shifts grouped together. If a SubWorker picks up one, it assigns them to all shifts in that ShiftGroup. Some examples of businesses that may use ShiftGroups:

• construction or contracting companies that build decks or install fences
• hotels, restaurants, and event centers for events that last more than one day
• cruise ships that are on 3, 4, 5 and 7 day trips
• trucking companies that use drivers to drive across country taking more than one day

Single Shifts

SingleShifts are open shifts that are posted that last anywhere from 4 to 12 hours consecutively.

Custom Fields

If you would like to customize the fields that you include in your open shifts posts, you can send us a request through the support system. Requests may or may not be approved by ShiftSub. Responses will be emailed to the email included in the support ticket. If approved, the change will be made only for the schedule noted in the support ticket.

Custom fields can include drop downs, text boxes, checkboxes, etc.

RepeatShifts

Also known as Open Shift Templates

If an employer plans to post the same open shifts over and over, a RepeatShift can be created for quick selection when posting an open shift. In the example below, a manufacturing company has a RepeatShfit for a PickerPacker and is posting an OpenShift. They can select the RepeatShift “Picker/Packer” or they can select Custom Time to continue without that RepeatShift.

OpenWork

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Membership Types

ShiftSub Memberships

All users have a personal account which is private to them. A user can set up their original account as any of the following and add other memberships at any time as life changes for them. These are free, lifetime accounts.

• Employer (aka Account Owner)
• SubWorker
• EmployeeWorker
• SubContractor

EmployeeWorker

An employer may want to add an employee to a ShiftSub Location/Calendar because the employee is part of their management/leadership team and handles HR, payroll, and/or scheduling for the business. The employer simply sends them an “EmployeeWorker” registration link. This membership gives them limited access. They will have access to the OpenShifts for that employer only. They will not have access to other employers like SubWorkers do. Once they are registered as an EmployeeWorker, other designations can be added if the Employer wants to grant them. See below.

Designations

Any of these designations (permission levels) can be added to the EmployeeWorker membership.

EmployeeHR. This designation gives their “Employee” specific permissions to HR responsibilities. This is the person who SubWorkers call if they have an HR-related question or concern for that particular employer.

• ShiftRoles & Notices*
• SubProfile Search
• ShopApparel
• TeamRoster
• ShiftReports

EmployeePayroll. This designation gives the EmployeeWorker permissions specific to payroll responsibilities. This is the person that a SubWorker would call if they had a payroll-related question or concern for that particular employer.

• ShiftReports
• TeamRoster
• SubProfile Search

Manager. This designation gives the EmployeeWorker access to the following for their current employer only.

• TeamCalendar: Managers can post open shifts, do attendance by shift and make shift notes.
• InProgress: This simply shows a schedule of who should currently be clocked in and working.
• TeamRoster: A list of all workers by schedule during a specific time frame.

Manager+. This designation gives the EmployeeWorker access to the following for their current employer only.

• ShiftGroups
• RepeatShifts
• ShiftReports
• SubProfile Search
• TeamRoster
• InProgress
• TeamCalendar
• ShiftReports
• ShopApparel

Mentor. This designation is added to anyone that may be the person in-charge on any given shift and need access to and plan for SubWorkers who are scheduled to work their shifts.

• TeamCalendar
• InProgress